General Information

Payment Information

In order to secure a date for your event, a non-refundable deposit of $2,000 will be required with the signed agreement. Dates will be confirmed only upon receipt of your deposit. 25% of your estimated total will be required at the time of your menu tasting. A 50% deposit of your estimated total will be due at thirty (30) days prior to your event. The balance of 25% will be due seven (7) days prior to your event. Final guarantees are not subject to credit or reduction. Any additional charges may be paid at the conclusion of your event. All deposits and scheduled payments should be made by personal check or money order. Charter Oak Country Club does not accept credit cards as a form of payment. Prices may be subject to a 5% increase when booking more than 12 months in advance.

Meeting Information

After booking, your event coordinator will contact you to schedule your three detailed appointments – a menu tasting at one-hundred twenty (120) days prior, a menu confirmation, décor definition, and detailed appointment thirty (30) days out, and a final sequence, guarantees, and updates meeting seven (7) days before your event. REMINDER: THERE IS NO DENIM/JEANS ALLOWED ON PROPERTY.

Additional Fees

Our Grand Ballroom can accommodate up to 275 guests, including the 20ft x 32ft dance floor. Our room rental fees range from $1,000 - $3,000, based on the type and date of the function. Our ceremony fee is $1,000 and includes the setup and conversion of our indoor ceremony space in the Grand Ballroom. A half-hour time extension is available for $275.00. All food and beverage is subject to a 20% Club Charge. The food and beverage subtotal, as well as rental fees, are subject to Meals & Sales Tax for Hudson, MA. Charter Oak exercises the discretion to require a Hudson Police Detail for select functions. Associated fees will be discussed prior to booking if deemed a requirement. Unlike many hospitality businesses, Charter Oak is a NO-TIPPING facility. The Club pays all staff a generous hourly wage, and our staff understands not to expect any tips or gratuities, either from Members of the Club, guests or persons who have functions at the Club. The Club does add a Club Charge on all food and beverage orders. This Club Charge is not intended and is not a gratuity or a tip. No portion of the Club Charge is paid directly to any staff, whether regularly employed or engaged for functions. Members and Guests and all others using the Club are strongly discouraged from providing any payment above the Club Charge.

Food & Beverage Policy

All food and beverages must be purchased from Charter Oak. Guests will not be permitted to bring and food and beverage items on to the club’s premises, without the written consent of Management prior to the event. In accordance with Massachusetts State Law, no alcohol may be purchased or served to anyone under the age of 21. A valid ID is required to be served. No alcoholic beverages may be brought onto the premises or be removed from the premises. Staff and Management reserve the right to refuse service to anyone reasonably deemed to be intoxicated. All beverage service closes one-half hour before the event ends.

Cancellation Policy

In the event of a cancellation, Charter Oak Country Club shall retain all deposits. Cancellations made within 14 days of the scheduled event will be subject to any additional fees incurred in planning your event.