Payments and Menu Selection- In order to secure the preferred date for your event, a non-refundable deposit of $2,000 will be required with the signed agreement. Dates will be confirmed upon receipt of your payment. After booking, you will receive two detailed appointments with your wedding coordinator. At thirty days before your event, the menu selections will be confirmed, fifty percent payment is due, and your minimum number of guests decided. The number of guests may continue to be adjusted by 10%, before your final appointment. Your final meeting will occur seven days prior to your event at which time your final guaranteed number of guests is required and your final balance is due. Final guarantees are not subject to credit or reduction.
Service Staff - Charter Oak will provide appropriate staff according to the number of guests attending your affair. Charges will apply if additional staffing is requested/ required: ie, service staff, chefs or bartenders.
Food & Beverage- All Guests will be prohibited from bringing any food and beverage items on to the club’s premises without prior Management’s approval. Alcoholic beverages may not be consumed in the State of Massachusetts by anyone under the age of 21. Charter Oak reserves the right to check Identification and to refuse service to anyone who appears under age, suspicious or thought to be intoxicated by staff or management.
Room Charges - Rental fees are determined by the length of your function, menu selection and planned room usage. Wedding Reception reservations are based on (5) five hours of room usage at a $2,000 room rental fee. This fee includes bartenders, room set up with standard linen and cake cutting fee. A charge of $275 for each additional half hour for up to 1 additional hour will apply to your final bill. On Saturday evenings, events will require a minimum of 130 guests. Those wishing to host the Wedding Ceremony at the Club will be charged an additional flat fee of $1,000. Charter Oak Country Club may require Police Details at functions of 175 people or more. Charter Oak will not assume responsibility for articles left at the Club after the event has ended.
Seating & Floor Plan Preparation - Final plans should be determined no later than fourteen days prior to the scheduled date. Should custom-seating arrangements, specialty linens or if seating exceeds our standard (250), appropriate rental fees will apply.
Cancellation Policy: In the event of a cancellation, the Charter Oak Country Club shall retain all deposits. Cancellations made within fourteen days of the event will be charged for any additional expenses that Charter Oak may incur in planning for the affair.(Example: Rental of linens, equipment, vendors, etc.)
Pricing Policy: If selecting a “split menu” option- a three dollar surcharge per entrée will apply. All prices are subject to change without notice prior to written agreement. A (20%) twenty percent club charge for operations and appropriate taxes will be added to all food & beverage.
All Club Guests must read, understand and agree to abide by the information outlined in the “General Information” section listed above prior to signing their function agreement. | 
